An Appointment Booking System (…But Better)
Schedule appointments, onboard clients, and generate sales with Calandr.
What Is Calandr?
How It Works
Say goodbye to scheduling headaches and tedious manual tasks. Our all-in-one booking platform streamlines your operations, empowers your team, and creates a seamless experience for your customers in five simple steps.
Quick & Easy Initial Setup
Getting started is simple. In just a few minutes, you can configure your business details and define your standard hours of operation to create the foundation for your availability.
Build Your Service & Staff Menu
Customize the platform to perfectly match your business offerings. Add multiple locations, create staff profiles with unique pricing, and build out your service menu with categories and optional add-ons.
Customize the Customer Experience
Tailor the booking process to match your brand. Style your booking form, create custom questions to gather important information, and set up automated email notifications.
Manage Everything from Your Dashboard
Your dashboard is the command center for day-to-day operations. See an overview of appointments and revenue, manage your calendar, accept payments, and create promotions like coupons or gift cards.
Go Live on Your Website
Integrating the booking form into your website is as simple as copying and pasting a single line of code. Place your booking button or form anywhere you like to let customers start booking instantly.
[calandr-booking-form]
Booking Appointments Has Changed
Transform your calendar into an automated funnel to help you grow their business.
For Consultants & Coaches
You're a perfect fit if you're a... consultant, coach, personal trainer, or any pro who sells their expertise. Your biggest challenge isn't get clients—it's managing the admin and getting paid without the back-and-forth.
Instead of just booking calls, Calandr helps you:
- Get paid on your terms. Connect Stripe or PayPal to require deposits or full payment upfront. No more chasing invoices.
- Increase every sale, automatically. Offer valuable add-ons like workbooks, extended sessions, or nutrition guides right at checkout.
- Give clients a professional hub. Let them manage their own appointments, payments, and history in a branded, secure portal.
See it in action:
A fitness coach sells a 5-session starter pack. Clients pay in full via Stripe to book. During checkout, they're offered a "Customized Nutrition Guide" as an add-on. The coach boosts their average sale value by 25% before the first session even begins.
For Agencies & Service Providers
You're a perfect fit if you're a... busy small business, agency, or service provider where manual tasks are killing your team's productivity and morale.
Instead of just booking meetings, Calandr helps you:
- Automate your entire client intake. When a lead books, automatically send a custom onboarding form to gather project details *before* the call.
- Eliminate follow-up tasks. Trigger a workflow after the meeting that sends the proposal, a payment link, and a thank you note without you lifting a finger.
- Connect your entire tech stack. Use webhooks to send data to your project management tool, CRM, or email list, creating a seamless operational flow.
See it in action:
A web design agency sets up a workflow for new client consultations. When a lead books, they automatically receive a form asking about their project goals. After the meeting, another workflow triggers a follow-up email with the proposal. The agency saves 5+ hours of admin per client.
For Therapists & Financial Advisors
You're a perfect fit if you're a... financial advisor, therapist, or premium consultant where a high-touch, secure, and professional client experience is non-negotiable.
Instead of just booking meetings, Calandr helps you:
- Build confidence from the first click. Give clients a private, branded portal to book, fill out forms, and manage their information. It feels organized and confidential.
- Onboard clients seamlessly. Create detailed, multi-step forms to gather sensitive information securely *before* the first meeting, so you can start the session prepared.
- Serve a global client base. Offer your booking experience in multiple languages, showing every client you value their business.
See it in action:
A financial advisor provides new clients with a link to their branded portal. The client creates a profile, securely fills out a detailed financial questionnaire, and books their consultation. Trust is established long before the first conversation.
For Local Businesses
You're a perfect fit if you're a... salon, studio, repair shop, or any local business trying to coordinate multiple staff members, services, and maybe even locations.
Instead of just booking appointments, Calandr helps you:
- Manage your entire team's schedule in one place. Effortlessly handle complex staff rotas, including breaks, holidays, and individual services offered.
- Run multiple locations without the chaos. Allow clients to book at the right location with the right staff member, all from a single, unified dashboard.
- Fill every class and appointment slot. Use group booking and capacity management to run your fitness classes, workshops, or music lessons without the spreadsheets.
See it in action:
A yoga studio with two locations uses Calandr to manage its entire class schedule. Members can book a "Vinyasa Flow" class at the downtown studio or a "Yin Yoga" session at the uptown location, all while the system manages instructor availability and holidays automatically.
For Entrepreneurs
You're a perfect fit if... your tech stack is a mess of different subscriptions that don't talk to each other. You're losing time and data switching between your calendar, video calls, payment processor, and CRM.
Instead of just booking meetings, Calandr helps you:
- Consolidate your essential tools. Handle scheduling, video conferencing (with native Zoom integration), and payments from one central hub.
- Keep your calendar as the single source of truth. With deep Google and Outlook Calendar sync, your availability is always accurate, everywhere.
- Run your entire business on autopilot. Connect your client intake, scheduling, payments, and follow-up into one seamless workflow that saves you hours every week.
See it in action:
A therapist runs their entire practice with Calandr. When a client books, a unique Zoom link is generated, the appointment syncs with their Google Calendar, payment is processed via Stripe, and the client can manage everything from their personal portal. One tool handles it all.
Everything You Need, All in One Place
Explore the features that will revolutionize your workflow, impress your clients, and boost your bottom line.
Scheduling & Calendar Management
Unlimited Everything
Book unlimited appointments for unlimited services, staff, and locations. We grow with you.
Team & Location Schedules
Manage individual schedules for all your staff members across multiple business locations.
Custom Availability
Set complex business hours, add breaks, and block out holidays with ease.
Visual Calendar
Get a bird's-eye view of your schedule and manage all your bookings from one central calendar.
Custom Statuses
Create custom appointment statuses (e.g., 'Pending,' 'Confirmed,' 'Completed') to manage your workflow.
Flexible Services
Define custom durations and prices for each service you offer, organized into categories.
Client Experience & Customization
Branded Booking Page
Customize the look and feel of your booking page with your logo and colors to match your brand.
Custom Form Builder
Use the drag-and-drop builder to collect the exact information you need from clients when they book.
Automated Notifications
Reduce no-shows with automatic email reminders, confirmations, and follow-ups for clients and staff.
Customer Panel
Empower clients with their own portal to view, reschedule, or cancel their appointments online.
Multi-Booking
Allow clients to book multiple services or sessions in a single, convenient transaction.
Fully Responsive
Provide a flawless booking experience for your clients, whether they're on a desktop, tablet, or phone.
Payments, Reporting & Integrations
WooCommerce Payments
Secure payments upfront. Connect to WooCommerce to accept payments via Stripe, PayPal, and more.
Automated Invoicing
Automatically generate and send professional invoices to your clients after booking or service.
Tax Handling
Leverage WooCommerce's powerful tax features to automatically apply the correct rates to your services.
Detailed Reports
Gain insights into your business with reports on revenue, top services, and staff performance.
Multi-Currency Support
Serve a global client base by accepting payments in multiple currencies.
Webhook Integrations
Connect Calandr to thousands of other apps and automate your workflows with webhook triggers.
Frequently Asked Questions
Yes. We integrate seamlessly with Google Calendar, Office 365/Outlook, and Apple iCal. You can sync as many calendars as you need to show your true availability.
Not at all. Most of our users are fully set up and taking bookings in under 15 minutes. The interface is designed to be intuitive, with no technical skills required.
You can easily connect your WooCommerce account to take secure payments directly on your booking page. This allows you to require deposits or full payment upfront.
We’ll send you a reminder before your trial is up. You can then choose one of our simple, affordable plans. We’ll never charge you without your permission.
Yes! Our plans are designed to be fair and affordable, allowing you to add unlimited staff members, each with their own schedules and services, without the punitive "per-seat" pricing of other platforms.